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More and more businesses of all sizes are moving on from the humble kettle and are purchasing a coffee machine for office use. Coffee machines are extremely popular nowadays, and as a result, there is a huge amount of choice and competition out there. There is no single coffee machine which is hands down the best for commercial use, and the best coffee machine for your company might not be the best fit for the business down the road. This makes it even harder to decide which one is the best for you, but in order to help out, we have outlined a few different factors which you should consider whilst trying to work out which is the best coffee machine for your firm.

Price Isn’t Everything With Office Coffee Machines

Firstly, although cost is obviously important, be careful about just looking for cheap coffee machines. The best espresso machine is unlikely to be the cheapest one. Don’t fall into the manufacturer’s trap of providing the machine cheaply and then making up their profits by charging you extortionate amounts for refill capsules, spare parts or maintenance. Just because cheap coffee machines are the most affordable to buy off the shelf doesn’t mean that it will be the most cost-effective solution over the medium or long term.

Best Coffee Machine For Space

It may seem like an obvious point, but you don’t want to find and order the perfect coffee machine for the office only to find that it doesn’t fit where you need it to go! Carefully measure the available space you have to make sure that you are only shopping for the right dimensions. It’s worth taking a note of where the plug sockets are at this point too. Make sure that you’ll be able to plug in your office coffee machines somewhere safe and accessible and that you have enough plugs for all your appliances. Some coffee machines need to be plumbed in to be able to take water directly from the pipes. Make sure you have the option to do this and bear in mind the cost of the plumbing when shopping for commercial coffee machines.

Just Coffee From Your Coffee Filter Machine?

Think carefully about what you need your commercial coffee machines to be able to do. Do you literally just need a coffee filter machine to provide your workers with an instant caffeine hit, or do you need to provide alternative options too? Studies have shown that workers are more likely to spend productive time in the office if they are able to get their drink of choice instantly at any time of the day. Think about getting a machine which offers hot chocolate and hot water for tea for those of your employees who don’t drink coffee. And don’t forget the decaf option!

Style Of Your Coffee Machine For Office

The best coffee machine is one which is both beautiful and functional. If you have clients, customers or partners who come to your offices on a regular basis, you should make sure that you are giving the best impression. You don’t want a coffee machine for office which is going to be an eyesore. When it comes to showing your business in the best light, both form and function are important. The high-end coffee machines all come in a variety of different colours and styles, so you should be able to find one which fits your brief in every other way and which is stylish too.

Quality Of Your Cheap Coffee Machines

A good indicator of the best coffee machines for office use is looking at whether or not they come with a long guarantee. If a coffee machine breaks a few months down the line and is not covered under guarantee, all that time and money you put into finding the best coffee machine for your business will have been wasted. Look at taking out insurance policies for spare parts, and make sure your coffee machine comes with a long warranty period so that if anything does go wrong, you won’t be the one having to put your hand in your pocket. Some providers of commercial coffee machines are now going the extra mile and will bring you a temporary machine to keep you and your employees going whilst yours is being mended.

Energy-Saving Mode On Your Commercial Coffee Machines

Look for commercial coffee machines with a built-in energy-saving mode. This will help you to keep your energy costs to a minimum when running your new coffee machine. The energy-saving mode allows the coffee machine to go into a sort of standby mode until it is needed again, which is ideal for a coffee machine for office.

So now you know what to look out for, which type of machine is the best coffee machine for your company?

Coffee Filter Machine

Coffee filter machines are the most primitive of all the office coffee machines. They are popular in small offices as they are small, cheap and easy to use, requiring little maintenance. The ground coffee needed to fill the machine can be purchased at any supermarket for relatively little money.

They are not really suitable for larger offices, as even the best filter coffee machines on the market can only hold about 10 cups of coffee before they have to be brewed again. They also only allow for one type of coffee; there is no facility to make a latte, a cappuccino or an espresso.

Office Coffee Filter Machine

Pod Office Coffee Machines

Pod machines are one of the most popular types of coffee machine available to buy today. Their reliability, flexibility and simplicity make them a great choice for offices. There are extremely easy to use so everyone in the office will get the hang of them very quickly. They make a fairly decent cup of coffee too without creating much mess, and they are easy to clean and maintain.

To make the most of the pod machines, you’ll always need a large variety of pods. Depending on the make and model of the machine, you can be quite limited in terms of which pods you can buy. They are often expensive, even if you buy in bulk, and the individual nature of their packaging means that they generate a lot of un-recyclable waste.

You can cut down on costs by agreeing to supply the most popular types of drinks, and then offering the information about the make and model to all of your staff so that they are free to purchase their own pods for personal use should they prefer something different. You could then keep a small selection of a variety of flavours to offer to customers to impress them.

Bean-To-Cup Office Coffee Machines

These machines use whole coffee beans and grind them freshly for every beverage. Instead of buying pods of pre-ground coffee beans, here you need to purchase bags of roasted beans and fresh milk to put into the machine.

The upside of this is that you don’t need to stick to one brand when buying refills. You can purchase whichever brand of coffee beans you like best, or whichever offers the best value for money. Long term, this will probably save you money as you’ll be free to shop around. It’s also much better for the environment as there is much less disposable packaging involved and less waste generated. You can also purchase a machine which is able to make cappuccinos, lattes and flat whites, catering for everyone’s coffee tastes.

The downside is that the beans don’t keep fresh for very long once outside of their foil bags. If you have a coffee-hungry workforce, then this shouldn’t be an issue as you’ll get through a bag of coffee beans before they have time to go stale. The use of fresh milk also means that the machine requires frequent and careful cleaning to make sure that mould doesn’t build up inside.

The resulting cup of coffee is that closest to a barista cup that you are likely to get without leaving the office. They’re the most expensive office coffee machines, but probably the cheapest to run and certainly the most impressive to your employees and customers.

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